TOWN OF HYPOLUXO
REGULAR TOWN COUNCIL MEETING
Al Merion Council Chamber
Wednesday, February 21, 2018
CALL TO ORDER – Mayor Michael Brown called the meeting to order at 7:00 PM.
ROLL CALL – Elected Officials: Mayor Michael Brown, Vice Mayor Bill Smith, Town Council Members Dick Roney, Brad Doyle, Christine Nagy and Linda Allen were present. There was a quorum.
MOMENT OF SILENT PRAYER AND PLEDGE OF ALLEGIANCE TO THE FLAG
A moment of silence was observed for the victims of the shooting at Marjory Stoneman Douglas High school in Parkland Florida on February 14, 2018.
AGENDA APPROVAL – Addition/Deletions/Modifications and Adoption- The Audit report was heard out of order of the agenda and was moved in front of the Consent Agenda.
ANNOUNCEMENTS – None.
COMMENTS FROM THE PUBLIC – None.
Minutes of the Regular Council Meeting held January 17, 2018.
Vice Mayor Bill Smith moved approval of the minutes for the Regular Council Meetings held January 17, 2018. Seconded by Council Member Doyle. Vote: Unanimous.
PUBLIC HEARINGS- None.
ORDINANCES & RESOLUTIONS – None.
DISCUSSION ITEMS –
REQUEST TO PURCHASE SERVER FOR THE TOWN’S COMPUTER SYSTEM.
Mayor Brown explained the current server is no longer under warranty and is too close to maximum capacity and recommended replacement. Staff is proposing to purchase a new server by piggybacking on the competitively bid State of Florida contract which will result in the lowest price. There will be a warranty on the server but the length will be verified.
In response to Council Member Doyle, it is anticipated this would be a purchase using the ½ surtax funding.
Vice Mayor Bill Smith moved approval to purchase the dell server from the State contract from Dell in the approximate amount of $6,500 plus installation costs. Seconded by Council Member Roney. Vote: Unanimous.
INFORMATION ITEMS & REPORTS –
Budget – Comparison of Actual Expenditures and Income to Budget and Statement on Reserves. None
Annual Audit Report by Grau & Associates.
Racquel McIntosh, CPA, Audit Partner, Grau and Associates presented an overview of the Financial Report for Fiscal Year September 30, 2017.
She noted the following:
The financial statements are fairly stated and the opinion is clean.
The balance sheet shows $3.3 million and $3.1 million from the general fund and $123,000 from the capital projects fund. The capital projects fund includes the ½ percent surtax funds. Currently there is $100,552 in the surtax fund balance.
The general funds are primarily unassigned and able to be spent at Council’s discretion.
The overall change in the fund balance shows $115,148 negative balance which is attributed to the loan payoff for the two sewer assessments, which is reflected in Note 8. There is a receivable from residents and will be written down as funds are received from residents who are paying back their loans.
There were no significant changes to the Financial Statement notes.
The budget to actual report shows the total expenditures are under budget by approximately $13,000.
There are no material weaknesses or compliance findings for the fiscal year.
The three-year trend report shows an increase in expenditures.
Mayor Brown reiterated there are some significant projects coming forward in which the ½ percent surtax funds may be used for including septic/sewer conversion, water/sewer infrastructure and improvements to Hypoluxo Scrub Natural Area.
Ms. McIntosh was thanked for her efforts for a smooth audit.
Council Member Dick Roney moved to accept the Annual Audit Report and submit the report to the State. Seconded by Council Member Nagy. Vote: Unanimous.
COMMENTS FROM COUNCIL MEMBERS –
Vice Mayor Bill Smith invited The Town of Lantana Town Manager Debra Manzo to provide an update regarding Quiet Zones along the FEC Railway.
Ms. Manzo advised Brightline must make all safety improvements throughout the rail system before the Town can apply for the Quiet Zone. All improvements in the Town of Lantana and the Town of Hypoluxo are completed. Once all of the safety measures have been completed a Notice of Establishment will be advertised in the newspaper and then the application can be approved within 20 days. Originally, the safety measures were to be completed with the maintenance of the railroad intersections; however, this was not done due to additional safety measure requirements.
Mayor Brown indicated there are major deficiencies in West Palm Beach. He reiterated that the Quiet Zone will not be implemented in segments.
Vice Mayor Smith and Mayor Brown thanked Ms. Manzo for her efforts on behalf of the Town of Hypoluxo.
TOWN ATTORNEY –
Attorney Rubin noted a meeting was held with the City of Boynton Beach with regard to entering into an Interlocal Agreement with Boynton Beach in which once it is executed the 25% surcharge will be lifted for sewer charges. The Town of Manalapan has not submitted a proposal buyout offer for water services. The Town of Manalapan did submit a value for the infrastructure which will have to be negotiated prior to an appraisal process being sought. The private lift stations will be part of the Interlocal Agreement.
He noted a proposed Ordinance regarding Sober Homes and a recommendation will be made with regard to the seawall in the Hypoluxo Point area will be forthcoming.
TOWN CLERK – None.
MAYOR’S REPORT –
Mayor Brown noted the following:
There will not be a municipal election on March 13, 2018. Congratulations were offered to Mayor Michael Brown and Council Members Robert Leupp and Richard Roney. The swearing in ceremonies will be held at the March 21, 2018 Council Meeting.
Vice Mayor Smith was thanked for his service to the Town of Hypoluxo.
COMMENTS FROM THE PUBLIC – None.
ADJOURNMENT- Mayor Brown adjourned the meeting at 7:35 P.M.
APPROVED THIS 21 DAY OF March 2018.
Michael C. Brown, Mayor Dixie Gualtieri, Deputy Town Clerk